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Policies, guides and forms

explore
  • Current Research Students
    • arrow_forward Planning a research program with your supervisor
    • arrow_forward Progress in your degree
    • arrow_forward Support for your research
    • arrow_forward Learning and development
    • arrow_forward Internships and mentoring
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    • arrow_forward Thesis submission and examination
    • Policies, guides and forms
      • arrow_forward HDR online forms
    • arrow_forward Additional funding for graduate research students
    • arrow_forward Research options for your PhD or Masters
    • Three Minute Thesis
      • arrow_forward 3MT events
      • arrow_forward 3 Minute Thesis 2020
      • arrow_forward 3 Minute Thesis 2021
      • arrow_forward 3 Minute Thesis 2022
      • arrow_forward 3 Minute Thesis 2023
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      • arrow_forward About Three Minute Thesis
      • arrow_forward Eligibility and progression
      • arrow_forward Faculty heats and Wildcard Round
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      • arrow_forward Register to attend the finals

The Graduate Research School (GRS) is the central support unit for higher-degree research students at UTS. Located in the UTS Building 15, we deliver a suite of services to support you throughout your degree.

These support services include:

  • candidature management
  • thesis preparation, submission and examination
  • administration of scholarships and funding opportunities
  • student development and networking support

Graduate research rules, policies, guidelines and procedures

All research degrees at UTS are governed by a series of rules, policies, guidelines, procedures and frameworks.

Research degree candidature

  • ACGR Conflict of Interest in Examination Guidelines
  • Graduate Research and Supervision Policy
  • Graduate Research Candidature Management, Thesis Preparation and Submission Procedures
  • Graduate Research Environment Guidelines 
  • Graduate Research Final Examination Procedures (For thesis submissions commenced prior to 2024)
  • 2024 Graduate Research Final Examination Procedures (For thesis submissions commenced from 2024)
  • HDR Capability Framework
  • Leave of Absence Guidelines
  • Nomination of Examiners (FAQs)
  • Protocol on Register of Research Student Supervisors (FACULTY USE ONLY)
  • UTS Scholarship Criteria
  • UTS Student Rules—Section 11 Graduate Research
  • University Travel Guidelines

Scholarships and grants

  • Australian Wildlife Society, Wildlife Ecology Science Research Scholarship - conditions of award 2023
  • CSC-IRS Scholarship - conditions of award 2025
  • IDP Student Conference Fund - guidelines (IDP students only)
  • International Research Training Program Scholarship (IRTP) - conditions of award 2025
  • IRDP Fund - guidelines (IDP students only)
  • Quentin Bryce Law Doctoral Scholarship - conditions of award 2025
  • Research Training Program Scholarship (RTPS) - policy
  • Research Training Program Scholarship (RTPS) - conditions of award 2025
  • Scholarship and Prizes Policy
  • Scholarship and Prizes Procedure
  • Sir Gerard Brennan Scholarship - conditions of award 2025
  • The Ross Milbourne Research Scholarship in Economics - conditions of award 2024
  • Thesis Completion Support Grant - application guidelines
  • UTS International Research Scholarship (IRS) - conditions of award 2025
  • UTS Jumbunna Postgraduate Research Scholarship - conditions of award 2025
  • UTS President's Scholarship (UTSP) - conditions of award 2025
  • Vice-Chancellor's Conference Fund - application guidelines
  • Vice-Chancellor's Conference Fund - Selection Committee Terms of Reference

Intellectual property

  • Intellectual Property
  • Copyright

Research integrity and ethics

  • Australian Code for the Responsible Conduct of Research
  • Research Ethics and Integrity Policy
  • Research Outputs and Authorship

Data management and open access

  • Guidelines for the management of research data
  • Open Access Policy

Forms

Research student administration

Some of the forms below are now online in ResearchMaster. If you select one of these forms, you will be taken to another page with guides to explain the process.  You will also be able to login to ResearchMaster at a later date and check the status of your request.

  • Graduate Research Study Plan (GRSP) - ResearchMaster online form
  • Stage assessment - ResearchMaster online form (FACULTY USE ONLY)
  • Change my residency status - ResearchMaster online form
  • Change my study load - ResearchMaster online form
  • Change my supervisor- ResearchMaster online form
  • Change my thesis title - ResearchMaster online form
  • Extension of candidature - ResearchMaster online form
  • Completion timeline - attachment for Extension of Candidature
  • Credit recognition form - ResearchMaster online form
  • Variation of program - ResearchMaster online form (to add or remove subjects)
  • Leave of absence - ResearchMaster online form
  • Transfer from Masters by Research to PhD Form - Microsoft Word document, 34KB
  • Transfer from PhD to Masters by Research Form - Microsoft Word document, 32KB
  • Course transfer application form - Microsoft Word document, 32KB
  • Course Withdrawal Application - ResearchMaster online form
  • Off-campus study request form - Microsoft Word document, 58KB
  • Application for admission to the Research Degree Supervisor - Internal (UTS Staff/Honorary/Emeritus Appointments)
  • Application for admission to the Research Degree Supervisor Register - External
  • Renewal request for HDR Supervisor - Microsoft Word document, 47KB

Scholarships and grants

  • AWS Wildlife Ecology Science Research Scholarship — application form
  • Domestic HDR overtime administrative levy scholarship application
  • GRS Web Publishing Request Form — scholarships (FACULTY USE ONLY)
  • IDP Student Conference Fund — application form (IDP students only - guidelines are in the section above)
  • IDP Student Conference Fund — report (IDP students only)
  • IRDP Fund — application form (IDP students only)
  • Publication Fund — application form
  • Research scholarship additional paid benefits form
  • Scholarship allowance claim form
  • Scholarship application - online form (for enrolled students)
  • ​Scholarship appointment form Salesforce online form (FACULTY USE ONLY)
  • Scholarship extension form
  • Thesis Completion Support Grant - application form (guidelines are in the section above)
  • Vice-Chancellor's Conference Fund - application form (guidelines are in the section above)
  • Vice-Chancellor's Conference Fund - sample report

Thesis examination and conferral

Online examination forms

You must complete the process online if you have already started this process online and/or your EWS date falls after 1st July 2022.

  • Thesis examination checklist - Microsoft Word document, 30KB
  • Intention to submit - ResearchMaster online form
  • Nomination of examiners - ResearchMaster online form
  • Thesis Submission and Examination - ResearchMaster online form
  • Thesis Title Page template - Microsoft Word document, 794KB
  • Certificate of Original Authorship template - Microsoft Word document, 30KB
  • Confidentiality request form (If required) - Microsoft Word document, 25KB
  • Thesis Revision Response Template - Microsoft Word document, 20KB
  • Examiner Research Risk Check List (ERRCL) (SUPERVISOR USE ONLY) - Microsoft Word document, 53KB

Student statement and supervisor certificate are now embedded in the Thesis Submission and Examination online form.

Paper-based examination forms**

**Use only if you have already submitted your Nomination of Examiner form via paper and your EWS falls before 1 July 2022. Please contact GRS if you meet this criteria and require forms.

Final thesis submission forms

  • Final thesis submission checklist - Microsoft Word document, 37KB
  • Final Thesis Submission - ResearchMaster online form
  • Digital thesis submission form (Library) - online form
  • Embargo request form (if required)

Support

Email the Graduate Research School grs@uts.edu.au if you need any help with these policies and/or forms. 

Acknowledgement of Country

UTS acknowledges the Gadigal People of the Eora Nation and the Boorooberongal People of the Dharug Nation upon whose ancestral lands our campuses now stand. We would also like to pay respect to the Elders both past and present, acknowledging them as the traditional custodians of knowledge for these lands. 

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