Sexual harm reporting privacy notice

Collecting your information when you make a report

Students reporting an incident

Information you provide to a safety caseworker will be held securely by the Student Services Unit and the UTS Counselling Service and will be managed in line with this notice, the Privacy Policy and UTS Counselling’s Confidentiality notice as appropriate.

The level of detail you include when you report an incident is your choice, however, please include as much relevant information as you reasonably can to allow UTS to support you and/or to investigate the incident.

In addition to your report, a summary report of the incident will be created in line with the Sexual Harm Prevention and Response Policy. Summary reports capture demographic information, UTS file/report reference numbers or police event numbers, if known, and the initials of the person who has experienced the incident to help identify any duplicate reports. These reports are managed by the safety caseworkers.

Staff reporting an incident

Information you provide will be held securely by the People Unit and will be managed in line with this notice and the Employee privacy notice.

The level of detail you include when you report an incident is your choice, however, please include as much relevant information as you reasonably can to allow UTS to support you and/or to investigate the incident.

In addition to your report, a summary report of the incident will be created in line with the Sexual Harm Prevention and Response Policy. Summary reports capture demographic information, relevant UTS file/report reference numbers or police event numbers, if known, and the initials of the person who has experienced the incident to help identify any duplicate reports. These reports are managed by the Student Services Unit.

How information will be used

The collected information will be accessed and used by staff who have responsibilities under the Sexual Harm Prevention and Response Policy. This includes:

• to provide you with advice and support
• to manage the reported case
• to investigate the reported incident (where it is possible to do so)
• to take action in light of the reported incident
• for quality improvement and planning processes associated with the reporting and management of incidents of sexual harm, and/or 
• to develop anonymised statistical reports.

Who receives your information

Information will only be shared internally within UTS as necessary to deal with a reported incident under the Sexual Harm Prevention and Response Policy.

Incidents involving UTS controlled and associated entities

UTS may share information (including the findings from any investigation of an incident) with a relevant UTS controlled or associated entity (for example, ActivateUTS or UTS College) where the disclosure or report of an incident originates from such an entity; and/or where the entity is required to act as part of the university’s response to the investigation, disclosure or report; and/or as part of UTS’s ongoing duty of care, workplace health and safety obligations or any other legal or regulatory obligations.

When information may be disclosed

Personal or health information provided as part of a report of sexual harm will not otherwise be disclosed outside UTS without your express consent, unless there is a legal or safety requirement to do so. Note that UTS may be required by law to report an alleged incident to the police if an indictable offence is suspected to have occurred.

Contacts

If you have any questions or wish to access or correct your information.