MyTimetable swaps, waitlists and deallocations

After you have allocated to a class, the swap feature will become available to you for full classes in the same activity group.  A heart icon will appear for classes you can request to swap into.

A section is a group of activities. For activities that are in a section, you can only select activities in the same grid.

You can cancel a swap request by either clicking on the heart icon or clicking on the ‘You have a pending swap request’ link at the top. A pop-up will appear requiring you to confirm your cancellation, click ‘Delete’ to continue. Please note that once a swap request is cancelled it cannot be recovered.

Swaps are not guaranteed. If you have been successful and there was a place immediately available, you'll receive a notice on screen saying, 'Swap Successful'. If there is no immediate availability you may be waitlisted until a place becomes available. If a place becomes available, you will receive an email notifying you of the successful change.

Swap allocations can only be successful if the requested activity does not clash with your other existing allocations for all your subjects.

Swap/waitlist requests are processed on a first come first served basis. When a swap is requested, the system will check a waitlist to see if there is another student who has a corresponding swap request to your class.  If a corresponding request is found, your request will be processed immediately, and you will both be swapped into your requested classes. If no corresponding requests are found, your swap request is placed into a waiting list, pending another student requesting a matching swap to yours. You may also be moved from the waitlist to an activity because places become available due to another student deallocating from the activity or withdrawing from the subject entirely.

Yes. You can submit multiple requests for different activities.

Unfortunately, at this stage there is no way for a student or staff to see your position on a waitlist.

Yes. Once your request is processed you will receive a notification via email of the successful allocation.

You can cancel a pending request by either clicking on the red heart icon or clicking on the ‘You have a pending swap request’ link at the top. A pop-up will appear requiring you to confirm your cancellation, click ‘Delete’ to continue. Please note that once a request is cancelled it cannot be recovered.

You must be allocated to an activity before you can add your name to a waitlist.

If there is a timetable change in the activity you requested to swap into, your swap will be cancelled. This is because the activity is no longer the same as the activity you requested to swap into in your initial request.

No. All changes to ‘sectioned activities’ must be lodged via eRequest.

You can make changes to your timetable up until, and including, the last day to enrol for each session.

To deallocate from an activity, you can select the trash can icon next to your allocated activity to deallocate.

No. When you allocate to a different activity, you are automatically deallocated from your previous choice. You only need to use the trash can icon if deallocating without making a new choice.

Yes. You can delete yourself from an activity without choosing another activity. 

If you change activities, any swap/waitlist requests to move out of your former activity will be cancelled.

If one of your requests is successful, you will be moved to the new activity, and any other swap/waitlist request to move out of your former activity will be cancelled.