Congratulations! Almost at the end of your award and wondering what your next steps are? Don't worry, we've got you covered.
Graduation
On this page:
Eligibility to graduate | Conferral - you're officially a UTS graduate!
Graduation documents | Graduation ceremonies | After graduation | Rules
Graduations 2025 - update
Autumn 2025 ceremonies will be held from Thursday 1 May 2025 to Friday 30 May 2025 (dates subject to change).
Completion of your course and eligibility to graduate
Checklist for your final session
In your final session of study, you'll get access to the "course completion" steps in My Student Admin. This will include:
- Checking your personal details are correct (including your formal name which will appear on your transcript, testamur and AHEGS).
- Checking that your contact details are correct (including your personal email and phone number, in case we need to contact you after you've conferred).
- Ensuring you've provided a verified Unique Student Identifier (USI).
- Checking there are no sanctions against your account (including clearing outstanding debts and fines and returning all equipment).
Please ensure you have saved all the files you wish to keep on your student account to your personal device, as these will be deleted as you transition to an alumni account.
Set to passed
When you've received your final results and have completed and passed all of the credit points within your study plan, your course status can be set to passed. If your course status in My Student Admin (MSA) is marked as passed, that means you've successfully completed the course requirements for your award.
If you're a research student, once your thesis has been approved your award can be set to passed and you'll be conferred in the next available conferral period.
How long does it take to be set to passed after my final results are released?
Usually this happens within a couple of weeks of your final results being released.
Is there anything I can do to speed up the process?
Being set to passed is an automatic process, there is nothing you can do to speed it up.
While you're waiting to be set to passed
If you need evidence that you've met the academic requirements for your course, please contact the UTS Student Centre for further information.
After you've been set to passed, while you are waiting for conferral
You can apply for a statement of course completion letter, or you can choose to purchase a transcript. The transcript will indicate that the course is 'Complete' and ‘Yet to be conferred’. After conferral, you'll still receive an updated transcript to show that you've been conferred.
Conferral is the administrative process by which your degree is awarded. You're considered a graduate of UTS once your conferral date has passed. Every student who fulfils the requirements for completion of an award course is eligible for formal conferral of the award by the University Academic Board.
The important dates* for 2025 conferrals can be found below.
Please note graduands are invited to ceremonies based on their date of conferral.
February 2025 period
| Sessions Included | Spring B & D Aug - Oct Offshore Spring Main & C Oct - Dec Offshore Oct Short Session 6 OPM Nov Short Dec Short Dec - Feb Offshore |
Last day of course status to be changed to passed. Also deadline for graduands to:
| Wednesday, 5 February 2025 |
| Conferral date | Wednesday, 12 February 2025 |
| My eQuals digital documents available | Friday, 14 February 2025 |
| Hard copy documents available | Graduate Certificates: from Friday, 28 February 2025 All other awards: from Wednesday, 19 March 2025 |
| Ceremony season for eligible graduands | Autumn season 2025 (May) |
March 2025 period
| Sessions Included | Summer Jan Short Session 1 OPM |
Last day of course status to be changed to passed. Also deadline for graduands to:
| Wednesday, 12 March 2025 |
| Conferral date | Wednesday, 19 March 2025 |
| My eQuals digital documents available | Thursday, 20 March 2025 |
| Hard copy documents available | Graduate Certificates: from Friday, 28 March 2025 All other awards: from Wednesday, 9 April 2025 |
| Ceremony season for eligible graduands | Autumn season 2025 (May) |
May 2025 period
| Sessions included | Jan - Mar Offshore Feb Short March Short Session 2 OPM |
Last day of course status to be changed to passed. Also deadline for graduands to:
| Wednesday, 21 May 2025 |
| Conferral date | Wednesday, 28 May 2025 |
| My eQuals digital documents available | Thursday, 29 May 2025 |
| Hard copy documents available | Graduate Certificates: from Friday, 5 June 2025 All other awards: from Wednesday, 18 June 2025 |
| Ceremony season for eligible graduands | SILC 2025 (June) |
July 2025 period
| Sessions included | March - May Offshore Autumn Main & C Autumn B & D April Short May Short Session 3 OPM |
Last day of course status to be changed to passed. Also deadline for graduands to:
| Wednesday, 16 July 2025 |
| Conferral date | Wednesday, 23 July 2025 |
| My eQuals digital documents available | Friday, 25 July 2025 |
| Hard copy documents available | Graduate Certificates: from Friday, 8 August 2025 All other awards: from Wednesday, 27 August 2025 |
| Ceremony season for eligible graduands | Spring season 2025 (October/November) |
September 2025 period
| Sessions included | June Short May - July Offshore July Short Session 4 OPM |
Last day of course status to be changed to passed. Also deadline for graduands to:
| Wednesday, 27 August 2025 |
| Conferral date | Wednesday, 3 September 2025 |
| My eQuals digital documents available | Thursday, 4 September 2025 |
| Hard copy documents available | Graduate Certificates: from Friday, 12 September 2025 All other awards: from Wednesday, 24 September 2025 |
| Ceremony season for eligible graduands | Spring season 2025 (October/November) |
November 2025 period
| Sessions included | July - Sept Offshore Aug Short Session 5 OPM Sept Short Aug - Oct Offshore |
Last day of course status to be changed to passed. Also deadline for graduands to:
| Wednesday, 19 November 2025 |
| Conferral date | Wednesday, 26 November 2025 |
| My eQuals digital documents available | Thursday, 27 November 2025 |
| Hard copy documents available | Graduate Certificates: from Friday, 5 December 2025 All other awards: from Wednesday, 17 December 2025 |
| Ceremony season for eligible graduands | Autumn season 2026 (April/May) |
* Please note that these dates may be subject to change. If you have concerns about the status of your course and the set to passed deadline is approaching, you can submit an Ask UTS enquiry.
Graduation documents
You'll receive graduation documents after your degree has been conferred by the Academic Board. You'll have access to the following:
- Academic record (transcript)
- Australian Higher Education Statement (AHEGS)
- UTS testamur (certificate of completion)
Digital graduation documents
By default, you'll receive your transcript and AHEGS digitally via My eQuals (opens external site). You'll receive a separate notification email for each digital document once it is available. These emails will be sent to your preferred email address as recorded in My Student Admin under the personal details tab.
Hard copy graduation documents
All students will receive a hard copy testamur and you can choose how you wish to receive it. If you'd like to receive all your documents in hard copy instead of digitally, you'll need to opt out of My eQuals in MSA during the course completion steps before you're conferred. If you opt out of digital documents, you'll receive a single transcript and AHEGS in hard copy at the same time as your testamur.
PG Online graduates: your hard copy testamur will be mailed out to you in the weeks following your conferral date.
All other graduates: read more about document collection and testamur registration.
Graduation ceremonies
Ceremonies are held twice a year in Autumn and Spring.
Who can attend a ceremony?
If you've been awarded a Bachelor, Masters or Doctoral degree/s, or a graduate diploma, you'll automatically be invited to the next available season of graduation ceremonies.
When will my ceremony be?
Graduands are invited to ceremony seasons based on their date of conferral.
Your graduation ceremony date is determined by your faculty and degree/award.
Ceremony dates are confirmed when you register for your graduation.
Please don't book flights until you have registered and paid your graduation ceremony fee. If you haven't paid, then your date isn't confirmed.
How do I register for a ceremony?
Eligible graduands will be contacted by email 6-8 weeks prior to graduation ceremonies with instructions on how to register.
Please check your contact details are current with UTS alumni. If you have concerns about your personal information, please check our privacy notice (PDF, 140kB).
Still have questions about ceremonies? Check out our Frequently Asked Questions page.
After graduation
Alumni
If you’ve just graduated, you can join UTS Alumni and enjoy a range of benefits and social activities, including special offers, event invitations, publications and an international network of contacts.
Careers
UTS careers offers on-campus and online support for up to two years after course completion. Enjoy free access to tailored career support services, resources, programs and personalised career advice. You might also be interested in visiting our Careers Service.
If you have any questions, please contact the Student Centre or refer to Ask UTS.
Rules
Rules governing awards and graduation are in Section 13: Awards and Graduation of the University's student and related rules.
