Enrolling in subjects

ALLOCATIONS FOR THE REST OF 2024 ARE NOW OPEN

Before you can select your timetable, make sure you’re enrolled in subjects in My Student Admin.

So you're ready, view all available subject activities (such as lectures, tutorials and labs) and when they will run via the UTS Timetable Planner now.

Please see the My Timetable help guide for instructions on accessing My Timetable, understanding activity types, creating your timetable, viewing and updating your class allocations. 

What is enrolling in subjects? 

Selecting your subjects for the upcoming year is known as 'enrolling in subjects'. You'll also need to allocate subject activities to build your timetable.

You must be formally enrolled in a subject to complete it.

When to enrol

Subjects can fill up quickly, so enrol in subjects as soon as enrolment opens for you.

New students

Enrol in 2025 subjects from 21 October 2024.

Continuing students

Re-enrolment for the following year opens the October prior. The date in October depends on your course:

• Standalone course: re-enrol from the date that enrolment opens for your faculty.
• Course combined with Bachelor of Creative Intelligence and Innovation: re-enrol from the date that enrolment opens for the faculty that your course is combined with.
• Combined course (except for Bachelor of Creative Intelligence and Innovation): re-enrol from the date of your course’s owning faculty. To check your course’s owning faculty, go to the handbook entry for your combined degree. The owning faculty is the faculty in the page banner above the degree name.

Re-enrolment dates for 2025, by faculty

UTS Online students

Enrol in subjects in sessions 1 to 6 throughout the year.

Which sessions to enrol in

When re-enrolment opens for you, enrol in subjects for the full year:

• Autumn
• Spring
• Summer (enrolling in this session is optional).

Your course program might direct you to enrol in ‘short session’ subjects (January session, February session, March session, and so on). These count towards your study load in the first or the second half of the year. For example, if you enrol in three subjects during Spring session, and one short session subject in November session, this would count as a full-time study load in the second half of the year.

If you wish to take a break and come back to your studies, you need to get a leave of absence (don’t just not enrol in subjects). 

Before you enrol

Before you enrol in subjects, take some time to: 

How to enrol in subjects

To enrol in subjects, log in to My Student Admin:

1. In the ‘Personal’ tab, update your contact and personal details (make sure you always keep these details up-to-date).
2. In the ‘Subjects’ tab, go to ‘Enrol/Plan subjects’.
3. Using the recommended sequence for your course (use the UTS Handbook entry for the year you started), select subjects for the Autumn, Spring and Summer (optional) sessions.
4. After you’ve selected all your subjects, click ‘enrol’, then ‘confirm enrolment’.

Once you've enrolled in subjects, you'l be able to allocate subject activities to build your timetable.

Transcript

Hi everyone. In this video, I will show you how to enrol in subjects and choose your major. Let’s get started! 

Go to your My Student Admin, log in with your student ID and password, once you log in, you will see this home page. Click on your Subjects tab.

And you will see your currently enrolled subjects. In this example, we’re going to enrol in subjects for the following year. 

Firstly, click on Enrol in subject, save the declaration form, and it will take you to your study plan page.   
 
If you can’t find any subjects to enrol like in this example, don’t worry. Most of the time, you just need to add your major or elective subjects on your study plan and your subjects will appear here.  

If you are not sure about which subject to enrol, or what major or stream you want to do, you can click on Course program to view the structure of your degree in the UTS Handbook.  

In this example, you can view the second year subjects and the sequences here. 

Okay, let’s go back to the study plan.  

To add a major or subject, please click on Choose button.

These are the options you can choose from.  Decide which one to do, and click on Add to Study Planner. You can confirm the details of the major or subjects on the right.  
 
Please note that, depending on your course, once you save anything to your study plan, you may not be able to change them, so be careful and do your research on the UTS Handbook before saving.  
 
If you are okay with the option you selected, click on Save to Study Plan.

Now your new major and subjects are on your study plan!

 Subjects showing Enrol are available for enrolment.  
 
Subjects with a Planned status are NOT available for selection. It means either the subject is full, not offered, or you don’t currently meet its pre-requisites. You can check why it’s not available by clicking on Unavailable, or Requisites information link. 
 
If you have been following the recommended subject sequence, but the subject you need to enrol into is a core subject and full, send an eRequest to the Student Centre for further assistance. 

Okay, let’s select and enrol in subjects.

Check the tick box Enrol for the subject you wish to enrol into. This will highlight the subject in yellow. 
 
If the subject is running in more than one session, like this one, it will display a drop down of available sessions. Select the session you wish to take the subject. 
 
When only one availability is appearing, it means the subject is only available in the specific session, or other sessions are already full. 
 
You may see both Block and Internal modes come up. The internal mode means it is a standard mode subject, and the subject is offered throughout the semester. The block mode means it is an intensive study mode and normally offered within a shorter period.   
 
When you have chosen your subjects for enrolment, click Enrol to continue the process.

 Any selected subjects without issues will appear in yellow, but if there is any error, the system will give you a reason why you can’t enrol in it. 
 
In this example, you don’t currently meet the pre-requisites. 
 
Once you confirm the potential enrolment list, click on Confirm enrolment button. 

Alright, now you’re enrolled! 
 
Repeat this process and complete your enrolment as per the recommended structure in the handbook.  
 
We also strongly recommend you to enrol for the whole year, including both Autumn and Spring sessions. For example, If you leave the Spring enrolment late, many subjects may become full and you may not be able to choose a subject you want. 

For more information, please visit the Enrolling in subjects page on the UTS website, or contact UTS Student Centre.

Allocate subject activities to build your timetable

You can view the timetable for when subject activities (such as lectures, tutorials and labs) run via the UTS Timetable Planner (this is updated in late November each year for the following Autumn, Spring and Summer sessions).

You’ll need to allocate your subject activities to build your timetable twice per year:

When allocation opens, log in to MyTimetable and follow the My Timetable help guide to allocate subject activities and build your timetable.

Subject activities can fill up quickly, so allocate subject activities as soon as allocation opens.

Making changes to your enrolment

If your plans change, you can make changes to your enrolment, keeping in mind the following important dates: 

• Last day to enrol for the current session is the last day you can add a subject or make changes to your subject activities (such as swapping a class time).
• Census date for the current session is the last day to withdraw from a subject without academic or financial penalties, and the last day to submit an application for Leave of Absence or Permission to reduce study load (for international students).

Information for scholarship recipients

If you currently received a scholarship from UTS and make changes to your enrolment (for example study less than a full-time study load), please refer to your scholarship Conditions of Award for the possible implications on your scholarship.

For international students, you must obtain formal Permission to reduce study load. If you have not obtained approval to reduce your study load, a Request to Retain Scholarship application must be submitted to UTS Scholarships (email below) for approval by the Scholarship Selection Committee.

If you require any clarification, please contact UTS Scholarships via scholarships@uts.edu.au.

COMMON QUESTIONS AND TROUBLESHOOTING

See FAQS and troubleshooting.

For coursework students, more help with using My Student Admin to enrol in subjects can be found in our UTS Enrolment Guide (PDF, 1.4MB).

For any other questions or help with course or study plan options, contact the Student Centre.