There are a number of documents you can request from UTS to confirm important details of your studies.
On this page:
Statement of Enrolment / Verification Letter | Jury Service Letter | Statement of Course Completion | Confirmation of Enrolment (CoE) | Customised Student or Alumni record letter | Student or Alumni File | Unofficial Enrolment Advice via My Student Admin
Statement of Enrolment / Verification Letter
A statement of enrolment, also known as a student verification letter, is an official University letter that states:
- your name and student number,
- your commencement date and expected year of course completion
- the course and subjects that you are currently enrolled in, and
- your current attendance pattern (i.e. full-time or part time)
- your results release date
- your expected course completion date
A statement of enrolment may be required by Centrelink for students applying to receive the Youth Allowance.
Domestic coursework students
You can request your statement of enrolment online and it will be issued via email. An administrative charge is payable. Please ensure that:
You do not have any overdue fees or Fees sanctions
You have supplied a verified USI (Unique Student Identifier) to UTS
You have successfully completed the Consent Matters Training
Domestic research students
You can obtain official student letters by contacting the Graduate Research School.
International students
You may need this letter for a variety of reasons, including when you want to travel outside Australia, renew your passport, invite guests to visit you in Australia, manage tax and banking matters, or prove your eligible work dates.
You can request a Statement of Enrolment free of charge. Before you submit your request, please confirm that:
You have no overdue fees or Fees sanctions
You have supplied your Australian contact details on My Student Admin
You have supplied a verified USI (Unique Student Identifier) to UTS (unless you have an exemption)
You have successfully completed the Consent Matters Training
You are enrolled in the required study load.
Please note that this is a different document to your Confirmation of Enrolment (CoE).
Jury Service Letter
If you've been summoned for jury duty during a teaching session, you may apply for the Jury Service Letter to confirm your enrolment status at the University. You can use this document if you want to apply to be excused from your jury service or to request a shorter trial due to your studies.
Your application can only be processed if:
You provide evidence of the official ‘Jury Summons’ you have received. This should include your summons date and the estimated length of trial. (This is not the same as a ‘Notice of Inclusion’ on the Jury Roll).
You are enrolled in subjects within the period of which you have been summoned for jury duty.
Statement of Course Completion
A statement of course completion is a letter confirming that you have completed the necessary components of your degree and that you have been approved by the Faculty Board, and are eligible to graduate, or have successfully graduated. It will state:
your name, date of birth and student number
the name of the course that you have completed
your commencement date and conferral date (if applicable)
That English is the medium of instruction for your course (optional)
The names of any friends or family who would use the letter for a visa application to visit Australia to attend your graduation ceremony (optional)
Statements will only be issued after the official release of results of your final session of study.
Please note: you may also advise third parties to verify that you have graduated from a course at UTS through the Qualification Verification Service. This is a free service.
Domestic students
You can request your statement of completion online and it will be issued via email. An administrative charge is payable. Please ensure that:
You do not have any overdue fees or Fees sanctions
You have supplied a verified USI (Unique Student Identifier) to UTS
You have successfully completed the Consent Matters Training
Your enrolment status is set to 'Passed’ in My Student Admin
International students
You may need this letter for a variety of reasons, including when you:
Invite guests to attend your graduation ceremony in Australia
Change your student visa to a visitor visa in order to stay for your graduation ceremony
Apply for a post-study work visa (if eligible)
You can request a Statement of Course Completion free of charge. Before you submit your request, please confirm that:
You do not have any overdue fees or Fees sanctions
You have supplied your Unique Student Identifier to UTS (unless you have an exemption)
You have successfully completed the Consent Matters Training
Your enrolment status is set to 'Passed’ in My Student Admin
Confirmation of Enrolment (CoE) for international students
If your student visa will expire before you complete your studies, you will need to apply for a new CoE and a new student visa.
International students can request a new CoE by completing the online form below. This process is not automatic. Your new CoE can only be issued if you are enrolled in the required study load, you have no outstanding fees and your international student status is satisfactory.
For further information on applying for a new student visa, please read the information about Student visa (opens an external site) on the Department of Home Affairs website. You may also need to request an academic transcript for your application.
Customised Student or Alumni record letter
If you are a current or past UTS student, you may want a letter which includes specific wording or information about your study that is not included in the Statement of Enrolment or Completion above. For instance, you may be completing a visa application or a university application, or going through a registration process.
In this case, you can submit a request for a customised letter. After we have confirmed that we can supply the letter as you have requested, an administrative charge will be payable.
Please note: we are unable to include any information which is not stored on your student record, and we are not able to exclude any information from your record.
Current students and recent graduates
Please log in to My Student Portal and submit an ASK UTS enquiry with the following information:
The name of the qualification(s) to be verified
Year of completion and/or year of conferral (if applicable)
Any other specific information which you are requesting about your studies
Past students
To ensure we can identify you, please include as much of the following information as possible in your request:
Full name (at the time you were studying)
Student ID
Your personal email address which you were using during your studies
The name of the qualification(s) to be verified
Year of completion and/or year of conferral
Any other specific information that you are requesting about your studies
Student or Alumni file
You can submit an enquiry to request the information on your student file that relates to your student administration records.
If you're applying for your personal or health information, ensure you're applying under the:
Privacy and Personal Information Protection Act 1998 (NSW) (opens external site)
Health Records Information Privacy Act 2002 (NSW) (opens external site)
Current students and recent graduates
Please log in to My Student Portal and submit an ASK UTS enquiry letting us know:
Reason for request
Details of the specific information you're requesting
Past students
Please be advised that dependant on what information you require, there may be cases where we are unable to give that information due to records being destroyed in line with the State Records Act 1998 (NSW). We will advise you if this is the case when we assess your request.
To ensure we can identify you, please include as much of the following information as possible in your request:
Full name (at the time you were studying)
Student ID
Your personal email address which you were using during your studies
The name of the qualification(s) to be verified
Year of completion and/or year of conferral
Any other specific information that you are requesting about your studies
Unofficial Enrolment Advice via My Student Admin
To obtain an unofficial copy of your current enrolment details, login and complete the following steps on My Student Admin:
- select the 'Subjects' tab
- select 'Current Enrolment'
- from the Enrolment Details page, select 'Email my enrolment advice'.
For further information, please contact the Student Centre.