Teaching and Learning Intellectual Property Procedure

1. Purpose

1.1 The Teaching and Learning Intellectual Property Procedure (the procedure) outlines the requirements for UTS owned or managed intellectual property generated from the university’s teaching and learning activities. 

1.2 This procedure supports the Intellectual Property Policy (the policy).

2. Scope

2.1 This procedure applies to intellectual property (IP) developed or acquired as part of UTS’s teaching and learning activities.

2.2 This procedure applies to all those under the scope of the policy. This procedure applies to students where students are engaged as staff or where students facilitate in the development of course and educational materials under the scope of the policy.

2.3 IP related to research activities is out of scope of this procedure (refer Research Intellectual Property Procedure).

3. Principles

3.1 The principles outlined in the policy apply for this procedure.

4. Procedure statements

4.1 UTS owns all IP created or generated by staff in the course of, or in connection with, their employment at the university in line with the policy. 

Course and educational materials

4.2 Staff must ensure that all course and educational materials (including subject descriptions) are correctly added to appropriate digital repositories. Refer also UTS Library: Manage your content.

4.3 Staff should be aware of copyright issues and access conditions when adding materials to a digital repository. Further information is available from:

1. UTS Library: Contact us or the library’s copyright advisor: copyright@uts.edu.au
2. UTS Library: Copyright advice
3. LX Lab Resources.

Intellectual property and Indigenous knowledges

4.4 Particular care must be taken when considering the use or reuse of Indigenous knowledges or teaching materials created incorporating Indigenous knowledges. The permission of the original knowledge holder or creator must be obtained where possible and attribution included. Consideration should be given to the integrity of the original material and the suitability of the material in the new context. Advice can be sought from the Jumbunna Institute for Indigenous Education and Research.

Commissioned works

4.5 Requests for exceptions to UTS's ownership of commissioned works (as outlined in the policy) must be made in writing and approved by the responsible delegate in the relevant faculty.

4.6 Faculty delegates must ensure that any alternative ownership arrangements are confirmed in writing by way of contract or other agreement. Faculties may request further detail or justification. Faculty delegates may also request additional guidance from the Office of General Counsel or other relevant experts in making a determination.

4.7 Faculty delegates must keep records of all approved exceptions or alternate arrangements in relation to commissioned works in line with the policy and this procedure. These approvals must be provided in an annual summary report to the Pro Vice-Chancellor (Education) for appropriate governance and oversight.

Digital media as course materials

4.8 Any course material provided as a recording of a video and/or livestreaming will be governed by UTS Audio Visual Services processes. 

4.9 Visitors and guests, including visiting academics, will be required to sign a participant's appearance release form, which assigns to UTS all existing and future IP rights (including copyright) in and to any recording and any material created as a result of the participant taking part in the recording. The participant acknowledges that, as between the parties, UTS will be the sole owner of all rights, title and interest (including copyright) in and to the recordings.

Internships

4.10 Students undertaking an internship retain the IP generated as part of that internship, unless it is otherwise agreed in writing with the host organisation that IP generated as part of the internship belongs to the host.

5. Roles and responsibilities

5.1 Procedure owner: The Deputy Vice-Chancellor (Education and Students) is responsible for the approval and implementation of this procedure in line with the Intellectual Property Policy.

5.2 Procedure contact: The Pro Vice-Chancellor (Education) is responsible for this procedure and acts as a central point of contact for its provisions.

6. Definitions

The definitions in the Intellectual Property Policy and Schedule 1, Student Rules apply for this procedure. Definitions in the singular include the plural meaning of the word.

Course and educational material is defined in the Intellectual Property Policy.

Subject description is defined in the Subject Descriptions and Subject Outlines Policy.

Approval information

Procedure contact	Pro Vice-Chancellor (Education)
Approval authority	Deputy Vice-Chancellor (Education and Students)
Review date	2023
File number	UR20/1565
Superseded documents	New procedure

Version history

Version	Approved by	Approval date	Effective date	Sections modified
1.0	Deputy Vice-Chancellor (Education and Students)	08/10/2020	19/11/2020	New procedures.
1.1	Deputy Director, Corporate Governance (Delegation 3.14.2)	12/04/2023	12/04/2023	Changes to reflect new unit title of Office of General Counsel.
1.2	Deputy Vice-Chancellor (Education and Students)	09/10/2024	10/10/2024	Amendment to statement on students undertaking an internship to align with the policy.

References

Intellectual Property Policy

Jumbunna Institute for Indigenous Education and Research

LX Lab Resources

Research Intellectual Property Procedure

Subject Descriptions and Subject Outlines Policy

UTS Library

Contact

Teaching and learning IP enquires should be directed to: intellectualproperty@uts.edu.au